Unfortunately, many businesspeople do not understand the concept of ‘hazard perception’. I am going to explore how many businesses are losing out as a result of using low priced copiers and printers, but incurring high running expenses.
Many managers endeavour to become efficient and competitive. They do not overlook the fundamental fact that efficiency starts with the basics.
Those of you who are managers, take a look at your office printer, copier, scanner or fax machine – that is where efficiency and competitiveness start. An ideal office automation solution is one that saves you time and money. Every time you print something, there is a cost attached. Knowing that cost and understanding how to lower it is an act of ‘hazard perception.’ Achieving a lower cost per page is crucial.
When buying a document production device, be it a printer or copier, the most important factor to consider is the cost. A printer might be cheap in terms of its purchase price, but the running expense is what really matters. Here we are talking about the price of consumables like toner. It is important to look at the price of the toner that your device uses and to check how many pages it can do.
If you divide the price of the toner by the yield, you get the cost per page. If you ask me what an ideal cost per page should be for a company that is serious about saving money, I would say $0.005.
Many organisations incur high costs per page unwittingly. If you multiply your printer’s cost per page by the number of pages you print per month, you will get your monthly running expenses.
If you multiply the monthly running expenses by the useful life of your printer, say sixty months, you will find out how sustainable your device is.
An ideal office automation solution should be compact and satisfy all your multitasking needs. Modern document production devices save you time by offering a rapid and reliable turnaround that will improve the productivity of your workgroup.
We have many companies in Zimbabwe that sell low cost multifunctional devices that can save you time and money. You should buy from sellers who offer on-going support and after sales service.
You should start to analyse your current printers and copiers and see if they are either contributing to, or working against, your goal of total quality management.
If you want free advice on your document production devices or help calculating your printing costs, email me at: clemtrevor@gmail.com.
Post published in: Business